SAP FI documents statuses
In SAP Finance, bookings on financial accounts are stored in financial documents comprising a header and one or several line items.
In the document header, different line item independent fields are defined among which a document status field. This field is used to indicate documents which have a special status with regard to the way they impact (or not) the account balances.
Following FI document statuses exist in ECC6:
- (SPACE) – Normal document
An empty document status value indicates that the document is a normal document affecting account balances as indicated by the document line items.
- A – Clearing Document
The FI document status value A is associated to clearing documents. Clearing documents are special documents since they serve the purpose of clearing (other documents) open items by creating a link between those items. They don’t primarily serve the purpose of updating account balances but they affect the status of account items.
- B – Reset clearing document
FI documents with status B are reset clearing documents. Reset clearing documents are FI documents that are used to reset (reverse) clearing documents. Regarding their impact on accounts balances, they have the same behaviour as the clearing documents they reverse.
- D – Recurring entry document
A recurring entry document has the status D. Recurring document entries do not affect account balances as recurring documents are only templates for the creation of normal documents. Documents created based on recurring document entries have the status of normal documents.
- L - Posting Not in Leading Ledger
Used by the new G/L Accounting framework to indicate documents whose bookings are not made to the leading ledger. As such the leading ledger balances are not affected by those documents.
- M - Sample document
Documents with status M represent sample documents and are similar to recurring document entries (status D) because they represent also templates which do not affect account balances. Account balances are only affected by normal documents that are created based on the sample document.
- S Noted items
A document with status S comprises only noted items which do not affect account balances. Noted items are associated to special G/L indicators and are used to provide information without affecting actual financial figures.
- V Parked document
FI document status V refers to FI documents that are in preparation. Such documents do not affect accounts balances because they are not necessarily complete so they represent drafts of future normal documents.
- W Parked document with change of document ID
Status W is assigned to follow-on documents of parked documents. Such follow-on documents are parked documents themselves and behave like classic parked documents (status V).
- Z Parked document which was deleted
Document status Z identifies deleted parked documents. Obviously these documents do not affect financial accounts balances.
Finally, note that the document status field is only visible in the document header when its value is not blank (so when the document is not a normal document):
Document status field
Tags: SAP documents, SAP Finance